Know your Responsibilities

Quick Links  from our Breastfeeding Advocacy 101 Toolkit

1. Pregnancy Disability Leave Law (PDL): Job Protected Leave
In California, people who work for employers with 5 or more employees are entitled under California’s Pregnancy Disability Leave (PDL) Law to take up to 4 months per pregnancy of job protected leave during the period that they are disabled by pregnancy, childbirth or a related condition, including but not limited to lactation. This includes time off for routine prenatal care, time off for pregnancy complications when medically advisable, and time off to recover from childbirth and any associated complications. In California, the PDL has been amended to cover transgender individuals who are pregnant.

Employees who want to take Pregnancy Disability Leave need to give their employers at least 30 days notice when the need for the leave is anticipated and as much notice as possible if the need for leave is unexpected.

An employee may also need to provide a doctor’s note certifying the need for leave. A note does not need to identify the specific condition, but it should say:

  • anticipated start and end dates of the leave;
  • that the condition is related to pregnancy or childbirth; and
  • that the leave is medically advised due to the employee’s inability to perform one or more essential job functions or is unable to do so without undue risk to self, others, or the completion of the pregnancy.

Some workers with pregnancy complications who are unable to work for an extended period of time may exhaust their available pregnancy disability leave before they give birth. To avoid exhausting available leave prior to childbirth, pregnant employees and their healthcare providers should always explore whether a reasonable accommodation would permit the employee to continue working. Detailed resources for employees and healthcare providers relating to pregnancy accommodations can be found at https://www.pregnantatwork.org. Most employees in California who have sufficient remaining leave will be able to take around 6-8 weeks of job protected leave to recover from an uncomplicated vaginal or cesarean section birth.

In California, Pregnancy Disability Leave (PDL) Law also guarantees employees the right to reasonable accommodations of any disability caused by pregnancy, childbirth or a related medical condition. Lactation is specifically defined in the PDL regulations as a “related medical condition” covered by the law. Lactation without complications is not generally considered a disability requiring PDL. An employee who is breastfeeding with or without complications is entitled to reasonable accommodations to enable the person to work safely and effectively while breastfeeding.[16] Employees who experience lactation complications on the other hand are eligible for PDL leave if they are unable to perform one or more essential functions of their jobs and leave is medically advisable.

See Breastfeeding At Work section on the toolkit on page 17.

2. FMLA/CFRA: Job Protected Leave
The Federal Family Medical Leave Act (FMLA) provides up to 12 weeks of unpaid, job-protected leave. There are requirements for both the employer and the employee to qualify for FMLA.

An employee can take FMLA for the following reasons:

  • to bond after the birth or placement of a child,
  • to care for a child, spouse, or parent with a serious health condition, or
  • the employee’s own serious health condition.

Baby bonding leave under FMLA must be taken within one year after the child’s birth or placement. Leave to care for a child with a serious health condition does not need to be taken within the first year after birth or placement, but the child must be either a minor or be unable to care for themselves due to a disability.

An employee must meet all three of the following qualifications to be eligible for FMLA leave:

  • Have worked for the employer for at least 12 months (not required to be consecutive)
  • Have worked at least 1,250 hours for the employer during the 12 month period immediately preceding the leave
  • Must work at a location where the employer has 50 or more employees within 75 miles

This means that even if an employee works for a company with 1000 employees but there are only 20 employees at the location where the employee works, that employee is not eligible for FMLA.

An employee who wishes to take FMLA leave to bond with a newborn baby (rather than for their own serious health condition) generally should not have to provide a doctor’s note, but does need to provide advance notice to their employer. Notice should be given to the employer at least 30 days in advance when the need for leave is foreseeable and as soon as possible in all other cases.

The California Family Rights Act (CFRA) is the California version of FMLA and is identical in most respects, including leave length and eligibility requirements. There are however, some key ways in which CFRA provides more protection to California employees than FMLA. Under FMLA, baby bonding leave has to be taken in one, continuous length of time unless the employer agrees to allow the employee to take it intermittently. Under CFRA, unlike under FMLA, an employee can take baby bonding leave intermittently regardless of the employer’s agreement. In general, CFRA leave for baby bonding must be taken in periods of at least two weeks, but an employer can approve requests for shorter increments of CFRA baby bonding leave on up to two occasions. In addition, while FMLA leave runs at the same time as PDL leave, CFRA baby bonding leave is a separate and distinct right from PDL. This means that employees who are eligible for CFRA baby bonding leave can take both up to 12 weeks of baby bonding leave and up to 4 months of leave under PDL for any time that the employee is disabled by pregnancy, childbirth or a related condition.

3. Paid Family Leave: Wage Replacement
In California, Paid Family Leave (PFL) provides up to six weeks of partial pay to employees who take time off from work to bond with a new child entering the family.

To be eligible for California PFL benefits, the parent must have:

  • welcomed a new child into the family in the past 12 months,
  • paid into State Disability Insurance (noted as “SDI” on pay stubs) in the past 5 to 18 months, and
  • not already taken the maximum six weeks of PFL in the past 12 months.

After filing a PFL claim online or by mail, there is a seven day waiting period. The employee must have at least $300 in wages that are subject to SDI contributions during the 12-month base period of the claim. The employee must provide proof of relationship for bonding claims (birth certificate or record, adoption paperwork, etc.). Eligible workers can receive up to 55% of their weekly earnings based on the applicable base period (maximum reimbursement amount is $1,173 per week) for up to six weeks within any 12-month period. The six weeks of Paid Family Leave can be broken up throughout the 12 months and do not have to be taken all at once.

An employee can go to the EDD website for more information and to use a benefits calculator to estimate their weekly paid family leave benefits. The website also has resources for employers. http://www.edd.ca.gov/Disability/Paid_Family_Leave.htm

A new California law was passed that will take effect in January 2018. This law provides greater economic security and equity in California’s Paid Family Leave (PFL) and State Disability Insurance (SDI) programs by raising the current wage replacement rates to 60-70% of the employee’s salary on a sliding scale for both programs, extending PFL from six to eight weeks, and eliminating the current waiting period when applying for PFL benefits.

San Francisco Paid Parental Leave Ordinance
People who are employed in the city of San Francisco are eligible to receive additional compensation through the San Francisco Paid Parental Leave Ordinance (SF PPLO). The SF PPLO requires the employer to provide supplemental compensation that is equal to the difference between the employee’s pay and what the employee receives through the California PFL program for six weeks. The law currently covers all employers in San Francisco who employ at least 35+ employees, and as of January 1, 2018, will cover all companies who have at least 20+ employees.

Employees must meet all of the following requirements to receive SF PPLO:

  • The employee has worked for a covered employer for at least 180 days before taking California PFL
  • The employee works for the covered employer for at least 8 hours per week
  • The employee works for the covered employer for at least 40% of their weekly hours
  • The employee is currently receiving CA PFL benefits.

For example, if the employee is receiving 55% of their salary through PFL, but works in the city of San Francisco, the employee will then receive an additional 45% of their income through the SF PPLO program. For more information about this law and how to apply for benefits visit : http://sfgov.org/olse/sites/default/files/FAQ%20August%202017.pdf.

Note: It is important to understand that Paid Family Leave is a wage replacement program and not a job protection program like FMLA, CFRA and PDL. Being approved for paid family leave does not automatically protect the employee’s job, so it is important for the employee to talk to their supervisor or human resources about whether they qualify for FMLA, CFRA and/or PDL even if the employee has received state approval for Paid Family Leave.

4. Using Sick Leave for Family Care: Wage Replacement
California law provides that employees who accrue sick leave are entitled to use up to half of the sick leave they accrue each year to take care of a sick family member or to attend a family member’s preventative care appointment (for example, taking a child to a well baby visit).

“Family members” are broadly defined to include:

  • Children (including foster children, legal wards, stepchildren, or children to whom the employee stands in loco parentis, meaning that they provide significant financial or caregiving support). Note: Unlike CFRA and FMLA, the child can be either a minor or an adult.
  • Parents (including biological, adoptive, foster and stepparents, legal guardians, and individuals who stood in loco parentis when the employee was a minor child).
  • Spouses and registered domestic partners.
  • Grandparents.
  • Grandchildren.
  • Siblings.

Employers may not fire, demote, suspend, or otherwise discriminate against an employee for using or attempting to use up to half of the employee’s annual accrued sick leave to care for a sick family member or to attend a family member’s preventative care appointment.

Note: The City of Los Angeles passed a sick days ordinance that allows all employees who work in the city of Los Angeles to take paid sick leave. Employers must provide sick leave either by:
1) providing the entire 48 hours to an employee at the beginning of each year of employment, calendar year, or 12-month period (lump-sum/front-loading); or
2) providing the employee one hour of sick leave per every 30 hours worked (accrual method).

The employee can begin using the sick leave after 90 days of employment. The employee is eligible to take a maximum of 48 accrued hours of paid sick leave in each calendar year, and any unused sick leave rolls over to the following year. The employer can choose to cap the total number of sick hours at 72 or set a higher cap, or set no cap at all.

5. Family-School Partnership Act: Job Protected Leave
Employees who work for employers with more than 25 employees working at the same location are entitled to take up to 40 hours of job-protected leave per year for certain school-related activities. Employees can take a maximum of 8 hours of leave in a single month.

Employees who are eligible for the Family-School Partnership can take job-protected leave for the following reasons:

  • finding a school or licensed child care for the employee’s child;
  • enrolling a child in a school or licensed child care;
  • participating in the activity of a school or licensed childcare; or
  • attending to a school or child care related emergency.

“Emergencies” include unexpected closure of a school or child care facility, natural disasters, behavioral and disciplinary problems, or a request by the child care provider that the child be picked up early (e.g. due to illness). According to this law, planned school and child care holidays are not considered emergencies.

An employee must give the employer reasonable notice in order to take time off for school or child care related activities or emergencies.

6. Lactation Accommodation Provisions of the California Labor Code
In California all employers are required to provide reasonable break time to employees who need to express breast milk. The law states that break times should be as close to regularly scheduled paid breaks as possible. If the employee needs more time to express milk, that time would be given unpaid, unless the employer allows the employee to use paid time to express breast milk. The law requires the employer to make reasonable efforts to provide a space that is close to the employee’s regular work space for the employee to express milk in private. The law applies to all employees regardless of the breastfeeding employee’s immigration status and an employer who violates this law will face a civil fine of $100.

For a more detailed discussion of these laws and the ways that they interact with similar Federal laws, see the Breastfeeding At Work section of this Toolkit (page 17).

Print Six Key Laws for Working Parents in California.

Print Seis Leyes Claves para Padres que Trabajan en California.

Break Time and Private Space For Lactating Employees
In California, all employers are required to provide reasonable break time to employees who need to express breast milk. Unlike Federal law, which has restrictions on the age of the child and which employees are covered, California’s laws regarding lactation breaks cover all employers and all employees in the state with no upper age limit of the child. The California Labor Code provides that break time for expressing milk should be concurrent with existing paid breaks when possible. Break time that exceeds the length of the employee’s existing paid breaks must be offered, but the break time does not have to be paid. California law requires the employer to make reasonable efforts to provide a space that is close to the employee’s regular work space for the employee to express milk in private.

California employees who are non-exempt workers are also protected by the Break Time for Nursing Mothers provisions of the Federal Labor Standards Act (FLSA) in addition to the provisions of the California Labor Code. In general, employees who are eligible for overtime pay are non-exempt and eligible for the protections of the FLSA. In cases where an employee is protected under both the federal and state law, the stronger of the two shall prevail. In some cases, that may be state law and in some, federal.

Below is a chart comparing federal and state laws with a summary of legal protections for workers who are eligible for the protections of both the California Labor Code and the FLSA with respect to expressing breast milk. Federal law only applies to non-exempt employees. State law applies to both exempt and non-exempt employees.

CHART

If an employee feels that their employer is not providing adequate break time and/or a place to express milk, the employee may file a report/claim with the Department of Labor Standards Enforcement (DLSE) Bureau of Field Enforcement (BOFE) either at the BOFE office that is located nearest to the place of employment. More information about how to file a claim is here: http://www.dir.ca.gov/dlse/HowToReportViolationtoBOFE.htm.

Any employee who experiences retaliation for asserting their rights to lactation accommodations or for reporting a violation to the DLSE about their employer’s failure to provide lactation accommodations can file a claim with the DLSE and also seek legal advice.

Reasonable Accommodations
Lactation is considered a condition related to pregnancy and childbirth under the California Pregnancy Disability Leave Law and is, therefore, a basis for reasonable accommodations when accommodations are deemed medically advisable by a person’s healthcare provider. Employees who experience substantial impairment in a major life activity because of a breastfeeding complication may also have protections under the federal Americans with Disabilities Act. Employees in California are already entitled to break time to express milk under the California Labor Code, as explained above.

In most circumstances, advocates in California should not need to rely on the reasonable accommodations of PDL to obtain basic breaks or space for a breastfeeding employee to express breast milk. If, however, an employer offers an employee a space to pump that complies with the bare minimum requirements of the Labor Code, but does not meet the worker’s basic pumping needs, the employee can, with the advice of their healthcare provider, request a different space or changes to the offered space as a reasonable accommodation. Examples might include:

  • Access to nearby clean running water for washing hands and pump parts.
  • Access to a clean refrigerator or space to store a personal cooler for storage of breastmilk.
  • Access to an electrical outlet to plug in an electric breast pump.
  • A comfortable chair to sit in while expressing milk.
  • A table for the lactation space.

Some workers will need accommodations beyond basic break time and space in order to continue to work and breastfeed due to breastfeeding complications or challenges presented by their particular jobs. Which accommodations will be reasonable for a particular worker is very situation specific and depends on the employee’s medical need, the specifics of the employee’s job, and the needs of the employer.

Some examples of possible reasonable accommodations include:

  • A breastfeeding employee who develops a complication like mastitis may need an accommodation such as time off from work to seek medical treatment and recover.
  • An employee whose work involves exposure to smoke, heavy metals, radiation or other toxins that could affect breast milk may need reasonable accommodations to reduce exposure. Reasonable accommodations might include use of protective gear (such as gloves, protective clothing or respirators) or, if available, temporary reassignment to a different position. More information about accommodations for breastfeeding workers exposed to potentially hazardous materials is available at: https://www.cdc.gov/niosh/topics/repro/breastfeeding.html
  • Rarely, breastfeeding may be incompatible with an employee’s basic job duties. For example, a breastfeeding police officer might be temporarily unable to wear a tight bulletproof vest required to safely perform patrol duties. In this example, the officer might need a reasonable accommodation in the form of a temporary transfer to a light or desk duty position, if the employer offers light duty to other non-breastfeeding workers.
  • An employee who is having difficulty expressing milk using a pump is entitled under the Labor Code to express milk each time there is a need to do so, even if they need to pump more frequently than the average breastfeeding worker. Depending on the nature of the employee’s workplace, they may also be able to discuss accommodations that would allow the employee access to their infant so that they can breastfeed rather than pump during some or all of their lactation breaks. (Note: Employers may be particularly willing to consider access-to-infant accommodations if granting them will result in shorter or fewer lactation breaks due to the fact that infants are much more efficient than pumps at removing breast milk.)Examples of this type of accommodation might include:
  • Having a caregiver bring the baby to the parent to breastfeed on breaks (rather than pumping).
  • Permission to leave work to breastfeed at home or the baby’s day care (if nearby).
  • Permission to bring baby to work pursuant to a babies-at-work policy.
  • Permission to telework (with another caregiver present to watch the baby when the employee is not breastfeeding).

It is important to remember that workers are not entitled to receive their first choice accommodations, and employers generally do not have to change the employee’s job duties, hours, or productivity requirements unless they would do so for a non-breastfeeding worker. Employers also do not have to offer accommodations that would create undue hardship for their businesses. Reasonable accommodations may need to be negotiated. An employee cannot, however, be punished, fired, or penalized in any way for asking for a lactation accommodation, even if the accommodation is ultimately denied.

Discrimination and Retaliation
Under both Federal and California law, discrimination against employees on the basis of pregnancy, childbirth and related medical conditions is considered a form of sex discrimination and is illegal. The California Fair Employment and Housing Act expressly recognizes discrimination based on lactation as a form of illegal sex discrimination.

State and Federal law also forbid employers from retaliating against employees who oppose sex discrimination, seek reasonable accommodations, or exercise their rights to take job-protected leave.

Employees who believe that they have been demoted or fired because they breastfed or expressed milk at work should seek legal counsel and should contact one of the legal resources listed on the front of this toolkit.

Contract Workers
Some contract workers are assigned to work with a company for a particular project or time frame but are still legally considered employees. This includes most “temp” workers. Temporary workers are entitled to the same legal protections as full-time, permanent workers, even if their work is limited in time or scope.

True independent contractors, on the other hand, are not protected by most of the provisions of the ADA, FEHA, FMLA, CFRA, PDL and Labor Code that are discussed in this guide. True independent contractors are self-employed and should have a high degree of control over the time and manner in which they perform their work. Therefore, a lactating worker who is truly an independent contractor should be able to take breaks to nurse or express milk as needed.

If an employer is exerting control over a worker’s working conditions, that worker may be legally an employee and entitled to the protection of state and federal employment law even if the employer refers to the worker as an “independent contractor.”

If a worker has questions about their status as an employee versus an independent contractor and needs help understanding which legal protections for lactation accommodation apply, the lactating person should seek advice from an attorney or from the Center for WorkLife Law free legal hotline at (415) 703-8276.

Workers Who Perform Duties Off-Site
If an employee works at one location and is also sent off-site to perform work, both the primary employer and the off-site employer are responsible for providing lactation accommodations. Additionally, if an employee is sent off-site to perform work for a client, it is the responsibility of both the employer and the client to provide lactation accommodations. For example: if a bookkeeper leaves their primary worksite to go to a client’s office to perform bookkeeping work, both the primary employer and the client are responsible for providing lactation accommodations to the bookkeeper.

Union Members
Employees who are members of a union may have additional protections beyond what federal and state laws require. Union contracts could include additional benefits such as paid family leave for non full-time employees, extended leave beyond 12 weeks, elimination of the employer’s right to automatically apply vacation or sick days to leave, payment of the employee’s insurance contributions by the employer during leave, and stronger lactation accommodations. Union members should contact their union and ask for a copy of their contract to find out what protections are included. Union members can also participate in contract negotiations to advocate for additional paid family leave and lactation protections.

Union members have a legal right to have a union representative at any interview or meeting that could result in disciplinary action. If a union member feels that they were retaliated against for taking breaks to express breast milk, the union member should contact a union steward or representative. The union may provide guidance about how to file a grievance, may be able to connect the union member to a lawyer, and/or support the union member in taking collective action to resolve the issue.

Low-Wage Workers
Advocates should bear in mind that low-wage workers experience barriers to breastfeeding that higher wage workers may not, including low job security, lack of health benefits and sick leave, and inflexible work schedules. Low-wage workers may not be able to afford to take the full amount of unpaid leave to which they are entitled under PDL and CFRA and may feel forced by financial constraints to return to work before they have physically recovered from childbirth or established breastfeeding. California’s Paid Family Leave program is a step in the right direction toward protecting these workers, but six weeks of partial pay may not be enough for some workers to take the leave they need to establish a milk supply and bond with a newborn.

Upon returning to work, low-wage workers are less likely to have access to a dedicated lactation room or to their own private locked office in which to express milk. For a construction worker, waitress, factory employee, or farmworker, private space to express milk may be more difficult to locate than for, say, a corporate attorney. Fortunately, the Department of Health and Human Resources, Office of Women’s Health has fantastic resources for identifying appropriate pumping spaces for nursing employees in a wide variety of occupations and work environments. The Employer Solutions webpage is available online at: https://www.womenshealth.gov/breastfeeding/employer-solutions/index.html

CalWORKs is a public assistance program in California that serves all counties in the state. People who participate in the CalWORKs program are required to complete welfare to work activities. California state law provides that CalWORKs participants are entitled to the same protections as other workers in the state of California such as rest and meal breaks, pregnancy disability and lactation accommodations. Additionally, California law protects CalWORKs participants’ right to breastfeed in any public space including county offices.

Some low-wage workers may also be reluctant to advocate for themselves in fear of negative repercussion and loss of employment. Workers should be reassured that retaliation for breastfeeding or expressing milk is illegal. A worker who experiences retaliation or who is terminated for expressing milk or asserting their legal rights should seek legal advice right away and should consider contacting a worker’s rights advocacy organization as well. See the resources list in the front of the toolkit for more information.

Print Breastfeeding At Work.

Print Lactancia Materna en el Trabajo.

Students Rights
Pregnancy Disability Leave is important to allow students to recover from childbirth, establish their milk supply, and bond with their baby. Many students would be surprised to learn that they are legally entitled to leave for medical reasons related to pregnancy and childbirth.

The California Education Code provides some of the most comprehensive and clear student breastfeeding protections in the nation. California students must be provided with a suitable space for expressing milk, storage for their breast pump or milk storage, and break time for expressing milk.

The California Education Code asserts that all pupils have the right to participate fully in the education process, free from discrimination and harassment. It further demands school districts to provide reasonable accommodations for lactating students on a school campus to express breast milk, breastfeed, or address other needs that are related to breastfeeding.

Title IX is part of the Education Amendments of 1972,[ which are amendments to the Civil Rights Act of 1964. Title IX states that any education program or activity that accepts federal funding cannot discriminate against a person based on their sex. Title IX applies to colleges, universities, elementary and secondary schools as well as any other educational program that receives federal funding. Federal Regulations on Title IX make clear that sex discrimination includes discrimination based on parental status, pregnancy, false pregnancy, abortion, miscarriage, childbirth, recovery and related conditions, such as lactation and breastfeeding. This includes ensuring pregnant and breastfeeding students have equal educational opportunities.

Under the federal regulations on Title IX schools must:

  • Allow a student to take leave for as long as medically necessary (medical necessity is determined by the student’s physician). The student may be asked to bring in a doctor’s note.
  • Ensure that a student’s educational opportunities aren’t diminished due to breastfeeding. To do so would be sex discrimination.

Under this law, K-12 schools must specifically:

  • Provide access to a private, secure room with a power source for breastfeeding or to express milk; and a place for storage (refrigerator or cooler bags)
  • Allow lactating students to bring a breast pump to school and store expressed milk;
  • Provide reasonable break time or time away from the classroom for lactation without incurring academic penalty and allowing the student to make up work; and,
  • Process student complaints about lactation accommodations through the Uniform Complaint Process (UCP).

In addition, California law protects the right for a person to breastfeed their child in any place where they are authorized to be present.

If a lactating student believes that their rights under Title IX are being violated, the student can contact the Title IX Coordinator at their educational program. By law, the Title IX Coordinator’s contact information is required to easily accessible on the school’s website. If the student is unable to find the Title IX Coordinator at their school, they can contact the Human Resources Department or the Center for WorkLife Law at http://www.thepregnantscholar.org. The student can also file a complaint with the Department of Education. Instructions can be found here: https://www2.ed.gov/about/offices/list/ocr/docs/howto.html

The California Equity in Education Act specifically guarantees leave for graduate student parents. This law allows for graduate students to take leave for longer than what is medically necessary, and return without penalty.

Under this law institutions must provide their graduate students with:

  • One academic year of leave for childbirth (one month for parents who haven’t given birth);
  • At least 12 additional months to prepare for and take preliminary and qualifying exams (one month for parents who haven’t given birth);
  • At least 12 months towards normative time to degree (one month for parents who haven’t given birth); and,
  • If a longer term is medically necessary, extensions will be granted (per Title IX, which protects medically necessary leave).

[FOOTNOTE] Normative time to degree is the number of quarters established for students to complete requirements of their program. Each program may have a different normative time to completion. What these accommodations mean is that a student who is a parent has extra time to complete their degree without penalty.

For more information, visit www.thepregnantscholar.org/leave-and-absences.

Note: While the law does not state any specifications for lactation space, the Department of Education Office of Civil Rights suggests administrators “designate a private room for young mothers to breastfeed, pump milk, or address other needs related to breastfeeding during the school day.”

For more information, see http://www.thepregnantscholar.org/know-your-rights-breastfeeding/

Extracurricular Activities and Athletics
Title IX protects students from discrimination on the basis of pregnancy and related conditions (like lactation/breastfeeding) both outside and inside the classroom. Under this law:

  • A student’s participation in a university/college sanctioned club, student group, academic society, etc. cannot be limited because of breastfeeding.
  • Pregnant and breastfeeding athletes must be treated as well as any other athlete with a temporary disability.
  • The student and their doctor have the final say as to whether the student can compete while pregnant/breastfeeding, not the coach, athletic director, or anyone else.
  • The student may only be asked to provide a medical clearance to play if players with other medical conditions are asked to do so as well.
  • Scholarships cannot be terminated or altered during the award term based on pregnancy.
  • If the school renews athletic awards to injured players who are actively rehabilitating or athletes who stay involved with the team after a career-ending injury, the same must be done in the case of pregnancy. A decision not to renew must be provided in writing by July 1, including the reason for not renewing and the process to appeal.
  • If other students who take time off due to an injury/medical condition can apply for a waiver to extend their overall athletic eligibility, athletes who miss time due to pregnancy and related conditions must also be allowed to apply for an extension. The NCAA has allowed these extensions.

For more information, see:
NCAA Pregnancy Toolkit
Pregnant Scholar
NWLC FAQs

Internships
Colleges and universities cannot exclude pregnant or lactating students from participating in university-affiliated internships, externships, or other off-site programming. If a student is completing an internship under the guidance of their university, the school and the internship site have responsibility for providing appropriate accommodations. Interns who work for university credit should seek assistance of Title IX if problems arise. Interns who are considered employees of their internship site are entitled to all the same protections as any worker. See Breastfeeding At Work on page 17 for more information.

Financial Aid
Merit and need-based scholarships cannot be terminated or altered based on pregnancy or related conditions. Taking off more time than medically necessary may cause a change in student status, scholarships, loans or other financial aid. Students should consult their school’s non-medical leave policy for more information.

A student may register as an “independent student” if the child’s due date is in the award year (July 1 to June 30) and the student will be providing at least half of the support to the child. When filling out the Free Application for Federal Student Aid (FAFSA) form, the student should count the child toward the household size if the due date is within that award year—even if the child has not been born when the student files. Keep a copy of an ultrasound and other medical records in case FAFSA audits the application.

While they are on the clock, students who are employees of their college/university have the same rights as other workers at the institution. See the section Breastfeeding and Work for more information.

For more information:
NWLC: https://nwlc.org/resources/faq-pregnant-and-parenting-college-graduate-students-rights/
Pregnant Scholar: http://www.thepregnantscholar.org/financial-aid/

Workers Rights

Employees/Teachers/Professors of K-12 schools and colleges/universities
There are specific provisions relating to breastfeeding workers at educational institutions, therefore, employees of educational institutions should review this section in addition to the workplace section, which provides information on laws applicable to all workers. This section includes information specific to those employees, including teachers, administrative staff, student workers, graduate student employees, postdoc employees and others.

See section Breastfeeding At Work at page 17.

Teachers, professors, and other educators should look to California state lactation accommodation law in the California Labor Code. The Federal Break Time for Nursing Mothers provisions do not apply to those workers that have teaching as a primary job duty. This is because the law only protects those workers who are eligible for federal overtime protections. See Breastfeeding At Work page 17 for more details.

Title IX: In addition to the resources that other workers have to assist with problems in the workplace, employees at educational institutions are also protected by Title IX. This law prohibits sex discrimination (including discrimination related to pregnancy and childbirth) in educational settings.

Breastfeeding employees that have difficulty arranging the lactation accommodations they need can contact their institution’s Title IX Coordinator in addition to Human Resources, Union representatives, or any of the resources listed at the front of this toolkit.

Campus Specific Policies
In addition to the above laws, the two major university systems within California also have internal policies relating to breastfeeding workers. Additionally, some of these workers may also have protections for lactation accommodations in their union contracts. Workers should assess both policies to make sure that they are receiving all of the accommodations that they are entitled to.

California State University System
This policy largely mirrors the Federal Break Time for Nursing Mothers Act. The CSU policy encourages supervisors to accommodate those employees who are not covered by that law, but does not require it. However, the policy is limiting in that it does not support California legislation which is stronger in some aspects such as no upper age limit of the child and covering exempt employees in addition to non-exempt employees.

University of California System
The University of California Policy on Lactation Accommodation states that “the university will provide a private, locked place for nursing mothers to express milk, including appropriate temperature and ventilation, table, comfortable chair, and electrical outlet. Employees will be given a reasonable amount of break time; the pay and accounting for the time varies based on employment classification.”
See the full policy.

For more information about colleges and universities, please see BreastfeedLA’s Breastfeeding 101: Los Angeles County Colleges and Universities report.

For more information about K-12 schools, please see BreastfeedLA’s ABC’s of Breastfeeding Report Card.

Print Breastfeeding in the Education System.

Print Lactancia Materna en el Sistema Educativo.

Taking Time Off From Work
Adoptive and foster parents qualify under several California and Federal laws to take time off from work to care for a child. Adoptive parents qualify for FMLA and CFRA job-protected leave after the placement or adoption of a child. FMLA can also be used prior to placement if the parent needs to “attend counseling sessions, appear in court, consult with their attorney or the birth parent’s representative, submit to a physical examination, or travel to another country to complete an adoption before the actual date of placement.” California’s paid family leave program provides wage replacement for adoptive and foster parents while they take FMLA/CFRA leave. Adoptive and foster parents are also able to use sick leave to take time off from work to care for their children. The Family-School Partnership Act allows adoptive and foster parents to take time off from work to attend school events.

The birth parent would be able to take Pregnancy Disability leave in order to recover from childbirth. Pregnancy disability leave provides time off from work to a person who is physically disabled by pregnancy, childbirth or related conditions.

See Six Key Laws for Working Parents in California on page 12 for more information.

Breastfeeding and Lactation Rights
An adoptive parent may choose to induce lactation in order to breastfeed an adopted child. An adoptive parent should work with their healthcare provider and a lactation professional when inducing lactation. Inducing lactation can mean either that a parent who previously breastfed stimulates lactation in order to produce breast milk again, or that a parent who has not breastfed stimulates lactation for the first time. The American Academy of Family Physicians position statement on human milk supports inducing lactation.

If the birth parent chooses to express breast milk for the infant after the infant is placed for adoption, then the birth parent is entitled to lactation accommodations and protections.

At this time there are no clear legal guidelines for a foster parent who wants to breastfeed.The La Leche League blog featured one foster parent’s experience in December of 2016.

Work and School
The same laws that protect the expression of breastmilk at work and school should also apply to adoptive parents who choose to induce lactation for their child and to birth parents who express milk after placing their child for adoption. If the parent is facing discrimination for breastfeeding or lactation or the school, employer, or employee would like additional information, they should contact one of the legal resources listed in this toolkit.

See Breastfeeding At Work page 17 and Breastfeeding in the Education System page 23 for more information.

Print Adoptive and Foster Parents.

Print Derechos de la Lactancia Materna por Adopción o Custodia Temporal.

When parents welcome a new child into the family by working with a surrogate, both the surrogate and the intended parents have protections under California law. A surrogate is a person who agrees to carry and birth a child for another person or family. The intended parents will be the legal parents of the child when they are born. The state of California has a specific law that regulates surrogacy agreements and establishing of parental rights for the intended parents. For more information about parental rights, please consult with an attorney who is familiar with surrogacy agreements.

Taking Time off from Work
Pregnancy disability leave provides time off from work to a person who is physically disabled by pregnancy, child-birth or related conditions. This means that a surrogate would be able to take time off from work to recover from childbirth under pregnancy disability leave.

See Six Key Laws for Working Parents in California page 12 for more information about pregnancy disability leave.

Once the intended parents establish legal parental rights for their child, the intended parents qualify to take time off from work to care for a child under a number of laws. FMLA/CFRA74 provides job-protected leave so that parents can take job-protected leave to care for their child after their child is born. The California Paid Family Leave program provides wage replacement for parents who need to take FMLA/CFRA leave. Parents are also able to take sick leave to care for a child. The Family School Partnership Act provides that parents can take job-protected leave from work in order to attend school events.

See Six Key Laws for Working Parents in California on page 12 for more information about these laws.

Breastfeeding and Lactation
In a surrogacy situation, the intended parent may choose to induce lactation and breastfeed their baby or the surrogate may choose to pump breast milk for the baby. An intended parent should work with their healthcare provider and a lactation professional when inducing lactation. Inducing lactation can mean either that a parent who previously breastfed stimulates lactation in order to produce breast milk again, or that a parent who has not breastfed stimulates lactation for the first time. The American Academy of Family Physicians position statement on human milk supports inducing lactation.

Work and School
The same laws that protect the expression of breastmilk at work, should also apply to intended parents who choose to induce lactation for their child and to surrogates who express milk after the birth of the child. If the parent or surrogate is facing discrimination for breastfeeding or lactation or the school, employer, or employee would like additional information, they should contact one of the legal resources listed in this toolkit.

See Breastfeeding At Work page 17 and Breastfeeding in the Education System page 23 for more information.

Print Lactation Rights in Surrogacy.

Print Derechos de la Lactancia Materna por Subrogación.

Effective January 1, 2016, birth certificates in California no longer identify a mother and father but use parent with checkboxes after each parent’s name signifying “mother”, “father,” or “parent”. Parents whose children were born before January 1, 2016 can retroactively change their child’s birth certificate.

In California when a legally married couple has a child they are automatically presumed to be the child’s legal parents regardless of the parents’ gender identity. In California, same-sex parents who have a civil union, or comprehensive domestic partnership are both automatically presumed to be the parents. However, the National Center for Lesbian Rights encourages non-biological and non-adoptive parents get a legal adoption or parentage judgement even if both parents are already named on the child’s birth certificate. This provides an additional layer of protection for the parent(s) and child(ren), particularly if they are traveling to other states that might not recognize parentage based on the couple’s relationship status at the time of the birth.

Taking Time off from Work

LGBTQAI+ parents in California have the right to take time off from work to care for a child under several laws. Pregnancy Disability Leave (PDL) applies to a parent who needs time off from work to recover from physical disability related to pregnancy, childbearing or related conditions. Thus any parent who is pregnant or recovering from childbirth, regardless of gender identity, should qualify for time off from work under pregnancy disability leave law. In fact, California PDL has been amended to specifically protect transgender people.

Both parents who have given birth and parents who have not given birth qualify for FMLA/CFRA job-protected leave to care for a child. The California Paid Family Leave program also covers parents regardless of gender identity. LGBTQAI+ parents are also able to use sick leave to care for a child, and qualify for job-protected time off from work to attend school events under the Family-School Partnership Act.

See Six Key Laws for Working Parents in California page 12 for more information.

Breastfeeding and Lactation

LGBTQAI+ parents have protections with regards to breastfeeding and lactation. LGBTQAI+ parents may breastfeed or chestfeed their child after giving birth or may induce lactation in order to breastfeed or chestfeed*. The same laws that protect biological breastfeeding mothers who identify as women apply to induced lactation in non-biological mothers, and breast or chestfeeding by parents who do not identify as women.

A parent should work with their healthcare provider and a lactation professional when inducing lactation. Inducing lactation can mean either that a parent who previously breastfed stimulates lactation in order to produce breast milk again, or that a parent who has not breastfed stimulates lactation for the first time. The American Academy of Family Physicians position statement on human milk supports inducing lactation.

Work and School

In California, all employers must provide breastfeeding workers, regardless of gender, with break time and reasonable accommodations. The same laws that protect the expression of breastmilk at work and school, also apply to LGBTQAI+ parents who choose to induce lactation for their child or to LGBTQAI+ parents who do not identify as women. If an LGBTQAI+ parent faces discrimination for breastfeeding, chestfeeding or lactation, they should contact one of the legal resources listed in this toolkit.

See Breastfeeding At Work page 17 and Breastfeeding in the Education System page 23 for more information.

In Public

In California, breastfeeding parents may breastfeed their children in any location public or private where they are both authorized to be present, except the private home or residence of another. Although the California law refers to “nursing mothers”, this law has been interpreted to protect breastfeeding people who do not identify as mothers. See Breastfeeding in Public page 42 for more information and for who to contact if facing discrimination for breastfeeding in public.

Breastfeeding without Birthing is a great resource for breastfeeding and chestfeeding as well as for finding lactation consultants who are experienced in assisting parents who would like to induce lactation. www.breastfeedingwithoutbirthing.com

Trevor MacDonald has become an international advocate and educator about transgender individuals and breastfeeding. His blog has additional information and resources at: http://www.milkjunkies.net.

Print LGBTQAI+ Families.

Print Derechos de Lactancia Materna para Familias LGBTQAI+.